Privacy Notice 21six
21six Ltd (“We”) are committed to protecting and respecting your privacy.
Our registered company number is 08739174 and our registered company address is Suite B First Floor Hollythorns House, The Hollythorns, New Road, Swanmore, Hampshire, SO32 2NW
Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to firstname.lastname@example.org. If you wish to contact us by phone, the general number is +44 (0)1489 897362.
For the purpose of Data Protection legislation, the Data Controller is 21six Ltd. The contact details for the Representative for data protection is Amanda Ankers, +44 (0) 1489 897362, email@example.com
Purpose of this Privacy Notice
This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We keep certain basic information when you visit our website and recognise the importance of keeping that information secure and letting you know what we will do with it.
This policy only applies to our site. Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Information we may collect from you
In the context of GDPR, Personal Datameans,‘Any information relating to an identified or identifiable natural person, including by means of an identification number or one or more factors specific to an individual’s physical, physiological, mental, economic, cultural or social identity (including IP addresses and cookie strings).’
Sensitive Personal Datameans data relating to more specific, personal data that should be treated with extra protection and care. This includes information such as: –
However, if we seek to collect sensitive personal data from you, we will seek your explicit consent first or in the course of collecting that data.
Sources of Personal Data
We may collect and process the following personal data about you: –
IP Addresses and Cookies
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual and we will not collect personal information in this way. However, where an IP address or cookies means that a user is identifiable, we will treat this as a personal data and will secure it in the appropriate way.
We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:
21six Limited uses the following cookies: –
Purposes of Processing
Our legitimate interest for collecting and processing your information is in order to provide, understand, and improve our Services.
Our lawful basis for processing the data is that the processing is necessary for our legitimate business interests or the legitimate interests of a third party.
We use data held about you in the following ways: –
Storage and Transfer of Personal Data
We understand our obligation to ensure that appropriate technical and organisations measures are taken to prevent unauthorised or unlawful processing, loss, damage or destruction of personal data. Therefore, we will ensure that relevant personal data is in a secure location, only accessed by authorised individuals, only processed by authorised individuals and cannot be lost, damaged or destroyed.
We confirm that: –
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access, in line with GDPR, as set out above.
We engage service providers to perform functions and provide services to us e.g. to help us understand and improve the use of our Services, such as Google Analytics. We may share your private personal information with such service providers subject to obligations consistent with this privacy notice and any other appropriate confidentiality and security measures, and on the condition that the third parties use your private personal data only on our behalf and in line with our instructions.
By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice, as outlined above. We understand that under the General Data Protection Regulation (GDPR) which applies from 25thMay 2018, any organisations who process data for EU (“European Union”) data subjects have to act in accordance with the GDPR even if they are located outside of the EU. This means they have to secure, hold, process etc. data properly in line with the legislation.
Disclosure of your information
We may disclose your personal information to third parties: –
Retention Periods for Personal Data
We understand our obligation not to keep data for any longer than is necessary for the purpose it was obtained. We will keep the data referred to in this Privacy Notice for 12 months. After this we will securely destroy it.
Objections to Processing
You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at firstname.lastname@example.org
Access to information, Withdrawal of Consent, Rectification of Data & Right of Erasure
You also have the right to:
If you wish to exercise any of the above rights, please send an email to email@example.com this, and we will advise you accordingly. We will follow a reasonable process set out under GDPR including advising you of our decision, and any recourse you may have to complain.
Following a discovery of any data breach (when personal data allowing an individual to be identified is processed without authorisation, and which may result in its security being compromised), consideration will be made regarding whether the matter needs to be reported to the Information Commissioner’s Office (ICO) and whether individuals who are potentially affected need to be informed.
Right to Complain to Supervisory Authority
If you wish to raise a concern about our use of your information (and without prejudice to any other rights you may have), you have the right to do so with your local supervisory authority. The Information Commissioner’s Officer (ICO) is the UK’s independent body set up to uphold information rights and you can find out further information about them by going to https://ico.org.uk/
Changes to our Privacy Notice
Any changes we may make to this document in the future will be posted on this page and, where appropriate, notified to you by e-mail. However, we advise that you check this page regularly to keep up to date with any necessary changes.
This notice was last updated on 2ndJanuary 2019.